Reasons to use Video-in-PDF
Why would you want to embed video directly in a PDF document? There are so many other ways to deliver web media. These are some situations where Video-in-PDF documents might come in handy:
- Leverage existing documents - Companies have large collections of PDFs (think SOPs). Add multimedia without having to fundamentally change the existing document. Users see virtually the same documents - but with better explanations.
- PDFs work in every application - Virtually every software or web application can handle attached or linked PDFs - even older, legacy tools. You can add a video-in-PDF document to a Learning Management System (LMS) , an ERP system, a purchasing portal, a software help system, a tech support web site, ... whatever.
- Add rich media to documents in SharePoint - IT departments like to store business documents in a secure document management system like SharePoint or Lotus Notes. Video-in-PDF slides effortlessly into these systems.
- Low Tech Version Control - The text and media are all inside one file. There are no external 'assets' that can change without the author's knowledge. You don't need to check in and check out electronic documents. All you need is a network drive, signed documents, a master list and a solid document release discipline.
- PDFs are printable - If you design the Video-in-PDF correctly, it will still be useful when printed. The video will be gone, but all of the text and images will print clearly. If you use a meaningful image as the video placeholder, you can convey some of the essence of the video content. If you include a text summary for the video, that will help even more.
- Avoid new web servers - IT departments are often reluctant to support more intranet or extranet web server applications. Individuals and operating groups can author video-enhanced PDFs without asking for IT assistance.
- View a document everywhere - Although the problem is diminishing, workers still find themselves in places where web connections are marginal. Examples include field service crews, offices in developing economies, and staff positioned behind strict client fire walls. Video-enabled PDFs offer the same experience that web-enabled colleagues enjoy - from a hard disk, thumb drive, or CD.
- Work with Microsoft Word - Most of the authoring process for Video-in-PDF occurs in Microsoft Word - likely the same tool workers are using now for their non-video documents.